LINCOLN HILLS RV GROUP MINUTES
Thursday, January 9, 2025
4:30 p.m. Kilaga Lodge
Placer Room
| President: | Jake Baker - Present | Historian | Mary Romo - Present |
| Vice President | Ron Lunsford - Present | Sunshine: | Cyndy Mason - Absent |
| Treasurer: | Patty Holderfield - Present | Social Chair | Diane Bergeron - Present |
| Secretary | Robyn Kain - Present | Editor | Mary Carbrey - Present |
| Membership: | Cindy Aimar - Present | IT Director | Robyn Kain - Present |
MINUTES
1. Call to Order (Jake Baker) – the meeting was called to order at
4:35 p.m. There are 46 members in attendance and 6 guests.
2. Re-introduce Leadership Team (Jake Baker) – Jake announced the
Club leadership team to the group. They are as follows:
a. Jake Baker – President
b. Ron Lunsford – Vice President
c. Patty Holderfield – Treasurer
d. Robyn Kain – Secretary
e. Cindy Aimar – Membership
Mary Romo, Historian advised that she has asked Ron Darville to
assist her with taking pictures.
Jake also mentioned that Mary Carbrey is the Editor for club
publicity news, and Diane Bergeron is continuing with the social
activities.
3. Welcome Guests (Jake Baker) – Scott and Marilyn Cook, Jim and
Cindy Wolf, and Steve and Pat Grover were welcomed as guests
and encouraged to sign up with the club.
4. Membership Report (Cindy Aimar) – Cindy reported that there
are 58 households in the club. Steve and Debra Romeo have
joined the club. Cindy reminded everyone to fill out the 2025
Renewal Form that was previously sent out. Since the
membership annual fee was waived this year for 2024 members,
we need confirmation of who is continuing so we can update our
records. She has sent emails to those members who have not
yet confirmed their membership for 2025 – please respond to
her message ASAP.
5. Approve Minutes of November 14, 2024 (Jake Baker) - a motion
was made by Maureen Williams, seconded by Maggie Giuliani, to
approve the minutes. Motion passed.
6. Approve Treasurer’s Reports of December 2024 (Jake Baker) –
Patty Holderfield reviewed the recent expense for the Club oval
plaques that were ordered in December. It is a large expense so
it has skewed the final balance but the cost of the plaques will be
repaid to the club with those members purchasing them. A
motion was made by Maggie Giuliani, seconded by Mary Romo,
to approve the Treasurer’s reports. Motion passed.
7. Sunshine Report (Cyndy Mason) – Pam Baker filled in for Cyndy,
no new items to report.
a. Historian Report (Mary Romo) – Mary reviewed some statistics
related to RV traveling. There are 11 million households in the
country that own an RV; 90% of the RV’s in Canada are imported
from the USA; there is a RV in Dubai valued at $3.0 million; RV
travel is 60 percent less expensive as a means of traveling than
traveling by airlines as you don’t have hotel, meals, and air
transportation expenses; a couple of years ago a Key West RV
space was sold for $1.4 million; and the average age of RV
owners is reported at 48 years old…which is somewhat lower
than the age group in our club!
8. Social Chair Report (Diane Bergeron) – Diane provided a review
of the Holiday Party and asked for a committee to assist her with
a post party review to assess improvements or changes for next
year. Volunteers were offered at the meeting. Jake Baker
complimented Diane on the party, everyone had a great time,
and the DJ provided great music with line dancing instruction – a
great time was had by all. The club gave Diane a well deserved
round of applause.
9. Vice President Report for Rallies (Ron Lunsford)
a. 2025 Rally Updates – Ron discussed the rallies scheduled for
this year. He asked for those interested to sign up on the
rally sheets he brought so they can gauge the interest level
for each rally (it is not a commitment). Ron asked the wagon
masters for the scheduled rallies to summarize their
planning:
i. Ron Lunsford reviewed the Desert Hot Springs rally in
February; many activities are planned. The application
was sent out and club members can contact the park
directly to make their reservation; a discount is
available for a weekly stay.
ii. Robyn Kain reviewed the activities being explored for
Grass Valley in April; a field trip is planned with the
assistant wagon masters Carbrey’s for later this month,
after which an application will be finalized and sent out
to the group; 17 spaces have already been reserved by
club members. Contact the park directly if you are
interested in joining this rally.
iii. Steve Beede reviewed the Arcata rally in northern
California with the kinetic races in May – this should be
a very interesting and fun event! Ron mentioned that
there is a one day gap between this event and the
following Chico rally – a wagon master is needed for
the Chico rally location – please contact him to
volunteer.
iv. Mary and Mike Romo are the wagon masters for the
Minden, NV rally in June; they are working on the rally
details.
v. In August, the Lake Siskiyou rally will be held.
Interested club members have already reserved their
spaces. Ron suggested if you are still interested,
contact the park asap to see if a space is still open. Ken
and Marilyn Brenk have volunteered as the assistant
wagon masters – we need a lead wagon master to
work with them to finalize planning.
vi. Patty Holderfield reviewed the planning underway for
the September rally to Pismo Beach; applications have
been sent, have 25 spots available, 12 applications
received so far.
vii. Ron reviewed the October/November rally in Vacaville
– a wagon master is needed to coordinate this rally.
b. Ideas for 2026 rallies – Ron requested ideas for rally
locations in 2026 – suggestions were made for Couer
D’Alene, ID for the 4th of July; Oregon coast and central area;
Clio/Graeagle in late September/October; Paso Robles in
April; northern CA coast such as Ft. Bragg.
c. Club signs, hats – Ron showed the club coach plaques that
are on sale for $30. The club prepaid the plaques and it
includes mounting hardware. Send a check to him and he
will deliver the plaque and hardware to you. He will be
working next on hats for the group.
10. Unfinished Business (Jake Baker)
a. Profile Picture – Mary Romo has a list of those who have not
yet provided a picture for the website; Ron Darville is at the
meeting and can take a picture for you.
b. Name Tags – Jake Baker mentioned that Cindy Aimar will be
following up on new name tags.
c. AED Training and Certification – some club members attended
the training today and shared that it was a good class with
important information learned. Jake reminded everyone to
review when their certificates are due to expire so another
class can be scheduled.
11. New Business (Jake Baker)
a. Notice of Proposed Changes to Operating Policies and
Procedures – Jake Baker asked Robyn Kain to review the
proposed changes. She explained that SCLH developed new
model By-Laws and Operating Procedures & Policies
documents a couple of years ago. She reviewed those
documents and has incorporated the changes that were
missing in our documents. Much of what was previously in
the By-Laws are now moved to the Operating Procedures &
Policies which can be revised by the club without SCLH Board
approval. Jake mentioned this meeting provides the 30 day
notice to the club of the proposed changes, which will be
agendized next month for club approval.
b.Record of Past Leadership – Robyn Kain mentioned that she
had gone through the records back to 2018, which is
contained in the minutes on the website, to identify past
Board members to develop a historical record for the club.
The list was sent out with the agenda for this meeting and she
asked the members to review the document and let her know
if any changes are needed.
c. Audit Committee – Jake Baker discussed that our club
documents specify that a financial audit is required each year.
He has requested Steve Beede, Betty Schumacher and Roy
Deeble conduct the audit and provide a report for the next
meeting.
12. Open Comments (All)
a. Maggie Giuliani discussed the recent cleaning of her rig where
she identified several RV items she no longer needs. She
suggested that members could bring such items at the next
meeting for members to take if interested. Small items are
suggested, not large equipment related items.
b. Mary Carbrey will coordinate the Lifestyle Expo again this
year.
c. Jake mentioned that he has a box given to him as President
that contains tablecloths to be used at rallies, that are
available to members. Coleman White mentioned that he has
the club banner to be used at the upcoming rallies.
13. Adjournment - the meeting was adjourned at 5:15 p.m with a
motion by Mary Romo, seconded by John Aimar – motion
passed.
Minutes Submitted by : Robyn Kain, Secretary
Minutes Approved by : Jake Baker, President