JANUARY MINUTES 2026

LINCOLN HILLS RV GROUP MINUTES

January 8, 2026

4:30 p.m. Kilaga Lodge

Placer Room

MINUTES

1.  Call to Order (George Slaats) - the meeting was called to order at 4:41 p.m. There were 46 club members and 6 guests in attendance.
2.  Re-introduce Leadership Team (George Slaats) – George introduced the Board of Directors for 2026: Himself as president; Gary McGraw, Vice President; Treasurer, Patty Holderfield; Linda Hartman, Secretary; Cara Roberts, Membership. George also thanked the outgoing board members: Jake Baker, President; Ron Lunsford, Vice President; Cindy Aimar, Membership; and Robyn Kain, Secretary. They were all thanked with a round of applause.
3.  Welcome Guests (George Slaats) – Two guests, Brian and Cindy Ward, attended the meeting to learn about the group, they have a Class C rig. Another guest couple also came and they have a travel trailer. Two former members also attended the meeting.
4.  Approve Minutes of November 13, 2025 (George Slaats)
a.  Motion to Approve Minutes of November 13, 2025 was made by Mary Romo, seconded by Steve Beede. Motion passed.
b.  George thanked Robyn Kain for taking the minutes this meeting due to Linda’s injury. She may be needed for next month as well.
5.  Treasurer’s Report of December 2025 (George Slaats)
a.  George Slaats reported for Patty Holderfield on the December financials. He also stated the 2026 membership renewals are due now, and 2025 members not renewing by January 31, 2026 will be dropped from the membership list.
b.  Motion to approve the December 2025 financials was made by Al Giuliani, seconded by Jake Baker. Motion passed.
6.  Membership Report (Cara Roberts) – Cara reported that there are no new members so far, and will await the final count after the membership renewals are completed at the end of January to update the roster. She reminded members of the new roster password that is needed to access the roster on the website.
7.  Sunshine Report (Cyndy Mason) – Pam Baker reported club members Linda Hartman, Mary Romo, Craig Carbrey all had get well wishes sent to them during the past couple months.
8.  Historian Report (Ron Darville) – Ron brought the photos from the recent Vacaville rally for everyone to view.
9.  Social Chair Report (Diane Bergeron) – George thanked Diane for her work on the successful holiday party and Cindy Aimar for her assistance to Diane. Diane also stated that she thought using the
Orchard Creek venue was very nice to year and it is proposed to use it again next year; the date is already set for December 15th. The staff were very good to work with. George also mentioned that Diane is stepping down from the assignment and he asked the group to consider volunteers to handle the Spring Fling party and Holiday party – it could be different persons for each event.
10.  Vice President Report for Rallies (Gary McGraw) – Gary reported that the committee which is assisting him has already met once and are coming up with good ideas for the 2027 rally locations. He is very appreciative of their help. Gary also discussed the rally survey that was sent to all club members, he can take completed surveys today and had blank survey forms for anyone who needed one. These will be very useful in his and the committee’s work to create the 2027 rallies.
a.  2026 Rallies.
i.  Jackson 3/19 - 3/24/26 - Wagon Masters - Gary and Karen McGraw, Rick and Amayra Myers. Rick Myers stated that 26 rigs have signed up. The wagon masters will be visiting the park within the week and hope to get into the new area which has more room for the group.
ii.  Paso Robles 4/9 - 4/14/26 - Wagon Masters - Steve and Debra Romeo, Dan and Kathy Herbert. The rally application was distributed to the club and 21 rigs are signed up. Activities will include wine tasting at the park by a guest winery, golf, music by a band at the park, Hearst Castle, downtown Paso Robles, Sensorio light display, and Tin City.
iii.  Angels Camp 5/6 - 5/11/26 – Wagon Masters - Steve and Ann Beede. Still need Assistant Wagonmasters. Steve has sent out the rally application to those who signed the interest list, will get the application to Robyn so she can send it to the entire membership.
iv.  Central Point/Oregon 6/10 - 6/15/26 - Wagon Masters - Ron Lunsford and Diane Bergeron, Joe and Theresa Gomes. The rally will be at South Oregon RV park which is a new park. There will be pre and post stops also planned. Activities include a boat tour on the river with brunch, golf, group dinner, wine tour, etc. He will send the rally application to Robyn to send out to all club members.
v.  Heber City, Utah - 8/22 - 8/29/26 - Wagon Masters Jake and Pam Baker, Craig and Mary Carbrey. This rally is full. There is a waiting list. It starts and ends in Heber City so attendees will need to make their own plans to get there and back. Activities include exploring Park City, the Olympic Village, golf, tours of the area, Salt Lake City for the Mormon Temple and listening to the weekly organ recital, and going to the Family Genealogy Center hosted by the Mormon church to the public at large. Robyn Kain visited the Center last summer and reviewed the resources available at no cost to the public. Volunteers will help you establish an account so you can start your family tree, there are extensive resources at the center to help you research your family genealogy.
vi.  Clio/Graeagle – Gary reported that it very difficult to get a group reservation, and for a fall location, the weather could be an issue. They are looking for another location for Fall 2026.
b.  2027 Rallies: the Vice President and Committee will be meeting again to set a schedule for 2027. Locations so far include Palm Desert with extension to Phoenix; Seven Sisters, OR; Napa; Monterey; Fort Bragg; Grass Valley; Pismo Beach; etc. Gary mentioned that going forward, once a rally is completed, the rally application forms should be forwarded to him for retention for one year. Gary is also working on providing resources for Wagon Masters, especially new ones, so more club members can volunteer to help with rallies.
c.  Hats and Rig Signs – Ron Lunsford will work on getting hats for the group to be ordered and paid for by those interested. Some rig signs are still available for purchase, contact him if you wish to get one.
11.  Unfinished Business (George Slaats)
a.  Profile Picture – George encouraged everyone to submit their picture, such as a travel pic, to Robyn Kain to post on the website. It is very helpful to be able to see members’ pictures on the website so when you are going on a rally, you can see who is coming especially if there are new members.
b.  Name Tags – this is an item outstanding from last year. Interest had been expressed for new name tags that you can keep at home for the meetings, and name tags that you keep in your rig. Several suggestions were made on name tag features. George requested a volunteer to work on this project.
c.  AED Training and Certification – Cara Roberts – Cara reported that 10 persons are interested in new or recertification training. She will work with Sun City to get a date established in January or February. Cara reminded the group that we must have certified club members in order to check out the AED machine for our rallies. Please be sure to check your current certification to see if you are due for a recertification.
12.  New Business (George Slaats)
a.  Audit Committee – George reported that Maureen Williams has completed the 2025 financial audit, and there were no findings to report.
13.  Open Comments (All) - Maggie Giugliani suggested having a swap meet at the next meeting in February. If you have RV related items you are no longer using, bring them to the meeting to see if anyone wants them. We will need to have a table set up for this. For larger items, bring a picture and a sign up sheet. She will put together an invite for Robyn to distribute before the next meeting.
Jake Baker also mentioned that a scam email is going around inviting you to a party from someone you do know. This has been infecting many of the clubs in Sun City and uses the contact lists from the user. Do not open the link; Jake did and it has created significant problems with his computer. Be Aware.
14.  Adjournment - Motion to adjourn the meeting was made at 5:12 p.m. by Mike Romo, seconded by Mary Romo. Motion passed.

Minutes Approved by: George Slaats, President
Minutes Prepared by : Robyn Kain, Webmaster