OCTOBER MINUTES 2025

LINCOLN HILLS RV GROUP MINUTES

October 9, 2025

4:30 p.m. Kilaga Lodge

Placer Room

MINUTES

1. Call to Order (Jake Baker) - the meeting was called to order at 4:30 p.m. There were 43 club members in attendance.
2. Welcome Guests (Jake Baker) – no guests were present.
3. Membership Report (Cindy Aimar) – in Cindy’s absence, Jake reported that there are 66 households and 128 individual members in the club.
4. Approve Minutes of September 11, 2025 (Jake Baker)
a. Motion to Approve Minutes of September 11, 2025 was made by Steve Beede, seconded by Ron Harman. Motion passed.
5. Treasurer’s Report of September 2025 (Jake Baker)
a. Patty Holderfield, Treasurer, reported that there were few financial transactions for the month.
b. Motion to Approve the September 2025 financials was made by Pam Baker, seconded by Cyndy Mason. Motion passed.
6. Sunshine Report (Cyndy Mason) – Cyndy reported that Ron Darville custom made cards for Steve Holderfield and Vicki White that she will pass around the room for everyone to sign. Vicki recently had surgery as did Ricky Myers, both are recovering well.
a. Patty Holderfield reported on the health issues involving Steve Holderfield that arose during the Pismo Beach rally. His heart had several issues but they are being resolved and he is expected to be home tomorrow. Patty expressed her thanks and appreciation for all the support she received from the club, it is a true expression of how supportive club members are to each other. Patty also described the assistance she got from their insurance, Coachnet, that transported she and Steve home on a Lear jet; the company has their own fleet of planes with flight and medical
personnel. Their air medical services are provided anywhere in the world, it does not have to be RV related. The company also transported their truck and 5th wheel all the way home. She encouraged everyone to review their coverage and make she they are fully covered as you never know when you may need it.
7. Historian Report (Ron Darville) – Ron brought the photos from the Spring Fling party for everyone to view.
8. Social Chair Report (Diane Bergeron) – Jake mentioned in Diane’s absence that the Holiday Party is scheduled for December 21st.
9. Vice President Report for Rallies (Ron Lunsford) – due to Ron’s absence, Jake Baker asked wagon masters to provide updates.
a. Patty Holderfield reported that the Pismo Beach rally was well attended and a great time was had by all. There was wine tasting, golf, hiking, pot luck and games.
b. The Mission Bay rally in San Diego was taken over by George and Terri Slaats, assistant wagon masters, due to the Holderfield’s medical emergency. The group had a great time with a burger party the first night, pontoon rides on Mission Bay, omelets in a bag for breakfast (which were delicious), golf, and tours.
c. Cheryl Bisson, wagon master for the Vacaville rally, reported that she has seven signups so far; space is available. This rally will be held October 28 – November 2nd. There will be a Halloween costume party and plans have been made for a Jelly Belly tour, golfing, shopping at the outlets, touring Pena Adobe park with an 2 mile easy hike around the lagoon, and the City of Vacaville is having a special Halloween event in the city square called the “Art of Death”. Other activities are
being looked into.
d. 2026 rallies.
i. Gary and Karen McGraw along with Rick and Aymara Myers will be the wagon masters for the Jackson Rancheria rally to be held March 19 – 24, 2026. They are looking to reserve 26 of the new sites that are located together.
ii. Paso Robles – Dan Hebert stated that he and his wife Kathy, along with Steve and Debra Romeo, will be the wagon masters for this rally.  He is looking for an experienced wagon master to help guide them.
iii. Central Point, OR – Ron Lunsford is waiting for the
reservation window to open so he can reserve dates.
iv. Heber City, UT – August – Mary Carbrey asked
everyone who intends to come to complete the
application and return to her. She understands some
members have made reservations but she does not
have their applications yet.
10. Unfinished Business (Jake Baker)
a. Profile Picture – Jake encouraged everyone to submit their picture, such as a travel pic, to Robyn Kain to post on the website. It is very helpful to be able to see members pictures on the website so when you are going on a rally, you can see who is coming especially if there are new members.
b. Robyn Kain reported on AED/CPR training. She has sent an email to the club members asking who needs to be trained and best days for training. Please respond as soon as you can.
c. The Nominating Committee proposes the following slate of officers for 2026. Nominations may also be made from the floor.
i. 2026 Nominations for Board Positions
1. President – George Slaats
2. Vice – President – Gary McGraw
3. Treasurer – Patty Holderfield (second year)
4. Secretary – Linda Hartman
5. Membership – Cara Roberts
ii. 2026 Board Appointed Positions
1. Sunshine – Cyndy Mason
2. IT Director/Webmaster – Robyn Kain
3. Social – Open
4. Historian – Ron Darville
5. Editor - Mary Carbrey
iii. Nominations from the floor – Nominations will
also be considered if anyone else would like to be
considered for any of the above positions. Contact
Vicki White to ask for nomination. Nominations
will be voted on at the November meeting.
11. New Business (Jake Baker)
a. Jake Baker noted that Diane Bergeron has served two years as the Social Chair and will not continue for next year. He requested everyone to consider volunteering for this position as it is an important one that adds to the fun activities of the club.
b. Rig Weighing – Robyn Kain reported that she recently ran across an article that discussed rig weighing at rallies that she pursued. It turns out the group provides the weighing at large organizational rallies such as Winnebago, Air Stream, etc. The board discussed the issue and feels that it is an important issue for everyone to have your rig weighed while
it is full so you know your weight capacity. It is suggested that this be included in rally planning and that wagon masters identify weigh locations along the route of the rally so that you can get your rig weighed. Patty Holderfield explained that if you go to the CAT stations, they will walk you through the process. You drive up on the weighing pads and they will tell you when to stop so they can start the weighing process. You then pull off the pads and go inside to get your weigh report. She highly recommended it. As a
result of going through the process, she and Steve realized their truck was underweight for the rig they were pulling and upgraded to a larger truck.
d. Open Comments (All) - none
e. Adjournment
a. Motion to adjourn the meeting at 4:55 p.m. was made by Mindy Emmons, seconded by George Slaats. Motion passed.
Minutes Approved by: Jake Baker, President
Minutes Prepared by : Robyn Kain, Secretary